• Introductory planning call to assess where you are with planning and map out next steps

• Monthly planning calls in the three months leading up to your wedding

• Final planning call one week before your wedding day

• Email and phone support from the time of your introductory call through to your wedding day

• Vendor contract review and communication

• Day-of timeline creation, refinement, and distribution to your full vendor team

• Venue walkthrough (travel fees may apply for venues outside the local area)

• Rehearsal coordination the day before your wedding

• Up to 10 hours of day-of coverage with one lead coordinator

• Full vendor and logistics management on your wedding day

• On-site troubleshooting and emergency handling

• A day-of emergency kit for any unexpected moments

• Cleanup and breakdown coordination

• Optional post-wedding follow-up meeting to reflect on the day and tie up any loose ends

The work that makes your wedding day flow seamlessly starts long before you walk down the aisle. Beginning three months out, we kick things off with an introductory call to assess where you are in your planning and map out what needs to happen between now and your big day. From there, we stay connected with monthly planning calls to refine your timeline, troubleshoot any hiccups, and make sure nothing falls through the cracks.

In the weeks leading up to your date, we take over vendor communication, finalize the timeline, and make sure every detail is in place. We’ll complete a venue walkthrough (travel fees may apply for locations outside the local area) and lead your rehearsal the day before so your ceremony feels exactly how you imagined it.

This is where everything comes together. With up to 10 hours of coverage on your wedding day, we are there from the earliest setup to the final breakdown, making sure everything goes as planned.

On your wedding day, you can expect us to:

• Keep everyone on schedule from start to finish

• Coordinate all vendor deliveries, pickups, and communications so you and your family aren't fielding a single call

• Oversee decor setup and a final venue check before guests arrive (for both ceremony and decor)

• Cue the wedding party for the processional and key ceremony moments

• Coordinate guest flow from ceremony to reception

• Manage reception coordination and keep the evening moving seamlessly

• Handle any unexpected issues or emergencies behind the scenes

• Coordinate cleanup and final breakdown at the end of the night

Consider us your one point of contact for everything logistics!

Flow State Events is a wedding management service, not a full wedding planning company. That means by the time we step in, you've already done the majority of your planning. We're here to make sure it all comes together perfectly. Here's what falls outside of our scope:

• Budget creation and management

• Venue sourcing or booking

• Vendor booking or contract negotiation

• Full-service wedding design or styling

• Guest list management or RSVP tracking

• Transportation or accommodation booking